Privacy Policy

1. Definitions

• Namirasoft: Namira Software Corporation.
• Service: Namirasoft Field.
• Namirasoft Services: the broader family of Namirasoft products that operate with your Namirasoft Account.
• Account: your Namirasoft Account, which authenticates you and governs identity across Namirasoft Services.
• Field: a reusable custom field you define, with a name and a type, that can be added to a Namirasoft product.
• Category set: a group of categories you define and can apply within a Namirasoft product to classify its records.
• Placement: where a field or category set appears in a product, including the section, position, size, and whether it is required.
• Product: a Namirasoft product where your fields and categories appear and where the values entered into them are held.
• Workspace: a grouping of products and data, created and managed in Namirasoft Workspace, used to organize your fields and categories.
• Personal Information: information that identifies, relates to, or can reasonably be linked to an identifiable individual, including you.
• Processing: any operation performed on information, such as storing, resolving, or organizing it.

2. Namirasoft Account

Access to Namirasoft Field requires a Namirasoft Account. You register and sign in through Namirasoft Account, which authenticates your identity. Your identity, login, device and network details, and any other personal information associated with your Namirasoft Account are collected and handled by Namirasoft Account under the Namirasoft Account Privacy Policy, not by this Service. For this Service, this Privacy Policy controls; for identity and authentication, the Namirasoft Account Privacy Policy controls.

3. Information We Collect

To provide the Service, Namirasoft Field processes:

• Account identifiers received from Namirasoft Account, used to associate your fields and categories with you and show you your own definitions.
• Field definitions you create, including the name, the type, and the description of each field.
• Category definitions you create, including your category sets and the categories within them, with their names and descriptions.
• Placement and layout you choose, including the product and section a field or category set belongs to, its position and size, and whether it is required or may have more than one value.
• Organizing details you add, such as categories, tags, and field values used to organize your definitions, and the Workspace they belong to.

The names and descriptions you give your fields and categories are labels that you write, and their content is yours to choose. Because a field or category is a label rather than a record, we recommend you do not include personal or sensitive information in these names and descriptions.

4. Information We Do Not Collect

Because of how the Service is built, Namirasoft Field does not:

• collect your Namirasoft Account password or sign-in credentials, which are handled by Namirasoft Account;
• hold the values that people enter into your fields or the records they classify with your categories, which are held by the products where they are entered, under those products’ own policies;
• send or deliver anything to an external channel;
• use your fields, categories, or layout for advertising, or sell them.

5. Legal Bases for Processing

Where applicable data protection laws require a legal basis for processing Personal Information, we rely on: performance of our agreement to provide the Service; our legitimate interests in operating and securing the Service and making your fields and categories available to your products reliably; compliance with legal obligations; and your consent where it is required.

6. Consent and Withdrawal

Where we rely on your consent to process Personal Information, you may withdraw it at any time. Withdrawing consent does not affect processing already carried out, and it may limit your ability to use parts of the Service that depend on that information. You can manage your identity and related consents through Namirasoft Account.

7. How We Use Information

We use the information above solely to: store the fields, categories, and layout you define; make that structure available to the Namirasoft products you choose so they can present it; help you organize and manage your definitions; maintain the security and integrity of the Service; and diagnose problems and improve its reliability. We do not use your definitions for advertising.

8. Automated Decision-Making

Namirasoft Field does not make decisions that produce legal or similarly significant effects about you through automated processing. It stores the structure you define and makes it available to your products; it does not profile you or take automated actions on your behalf.

9. Sharing and Disclosure

Namirasoft does not sell Personal Information. We share information only as follows:

• Within Namirasoft Services so that the products you choose can present the fields and categories you defined;
• Service providers that host or secure our infrastructure, bound by confidentiality and permitted to use the information only to provide their services to us;
• Legal and safety where required by law or to protect rights, safety, and the integrity of the Service;
• Business transfers such as a merger, acquisition, or sale of assets, subject to this Policy;
• At your direction or with your consent when you ask us to share information or otherwise agree;
• Aggregated or de-identified information that cannot reasonably identify you.

A current list of the material service providers we use may be made available on request.

10. International Transfers

Namirasoft is based in Canada, and your information may be processed in Canada and in other countries where we or our service providers operate. We handle information in accordance with applicable Canadian privacy laws, including PIPEDA and applicable provincial privacy legislation, and we take steps intended to ensure your information remains protected when it is processed in another country. Where required by applicable law, we use appropriate safeguards for such transfers. Because privacy laws differ between countries, we cannot guarantee that any particular foreign legal standard will apply, and information processed in another country may be subject to that country’s laws.

11. Data Security

We use security practices aligned with recognized industry standards to protect information within the Service. These measures may include access controls, authentication protections, encryption in transit, monitoring, logging, and operational safeguards appropriate to the nature of the information processed, and we continually review and strengthen them. You also help keep your information safe by keeping your Namirasoft Account credentials and tokens confidential and protecting activity performed under your account.

12. Data Retention

Namirasoft Field keeps the fields, categories, and layout you define for as long as your Namirasoft Account exists, or until you delete them. You can create, change, and delete your definitions at any time through the Service. Deleting a field or category removes the definition and its placement; it does not by itself change the values already entered into products using it, which each product retains under its own policy. The retention and deletion of your account data overall are governed by Namirasoft Account under the Namirasoft Account Privacy Policy. When you delete a definition, or when your records are removed because your Namirasoft Account is deleted, the information is removed from active use and then permanently erased by our automated systems; because of system dependencies and backups, complete erasure can take from moments to several months, and copies may remain in secure backups until they are replaced in the ordinary course.

13. Data Integrity and Responsibility

You decide what fields and categories you create, how they are named, and where they appear, and you are responsible for those choices. Namirasoft Field stores and applies your definitions as you set them. The values that people enter into your fields, and the records they classify, are held and controlled by the products where they are entered, under those products’ own policies.

14. Your Privacy Rights

Under applicable law you may have rights over your Personal Information, such as to access it, correct it, request its deletion, object to or restrict certain processing, withdraw consent, or receive a copy in a portable form. You can view, edit, and delete your fields, categories, and layout in the Service at any time. For other requests, contact us and we will handle them in accordance with applicable law. Because Namirasoft Field holds definitions rather than the values entered into them, a request concerning the information held inside a field within a product is carried out by that product or by Namirasoft Account, and where appropriate we will coordinate the request. For identity and account rights, use Namirasoft Account.

15. Children’s Privacy

The Service is not directed to individuals under 18. Eligibility and accounts are managed by Namirasoft Account; if Namirasoft Account determines that an account belongs to a person under 18, the account and its information are handled under the Namirasoft Account Privacy Policy.

16. Communications

Namirasoft Field does not send communications; it stores the fields and categories you define and makes them available to your products. Any account-related messages you receive are sent by applicable Namirasoft Services, such as Namirasoft Account or Namirasoft Notification Sender, under their own terms and your Namirasoft Account notification settings.

17. Cookies and Tracking

The Service uses cookies that are strictly necessary to sign you in and operate it, such as your authentication session managed through Namirasoft Account, together with analytics cookies from Google Analytics that help us understand how it is used. The Namirasoft public websites may additionally use advertising cookies from Google and a third-party live-chat widget that set their own cookies. Google Analytics and Google advertising are operated by Google under its own privacy terms. You can manage cookies through your browser settings and any cookie controls we make available.

18. Accountability and Privacy Contact

Namirasoft is accountable for the Personal Information under its control and has designated a contact responsible for privacy matters. You can reach this contact for questions, requests, or complaints about your Personal Information.

19. Changes to This Privacy Policy

Namirasoft may update this Privacy Policy at any time to reflect changes in the Service, legal requirements, or security practices. When material changes occur, Namirasoft may notify users through email and/or announcements through the Service or its website, where appropriate or as required by applicable law. Your continued use of Namirasoft Field after updates are posted constitutes acceptance of the revised Policy. If you do not agree with the updated Policy, you must stop using the Service.

Contact Us

For questions, comments, requests, or concerns regarding this Privacy Policy or information practices relating to Namirasoft Field, please contact Namirasoft using one of the methods below. Where possible, we recommend submitting requests through Namirasoft Support for faster processing and response tracking.

Support: support.namirasoft.com

Email: accounts@namirasoft.com

Namirasoft reviews and responds to requests in accordance with applicable laws, internal procedures, and technical, security, legal, and business requirements associated with operation of the Service.