Privacy Policy

1. Definitions

• Namirasoft: Namira Software Corporation.
• Service: Namirasoft ERP.
• Namirasoft Services: the broader family of Namirasoft products that operate with your Namirasoft Account.
• Account: your Namirasoft Account, which authenticates you and governs identity across Namirasoft Services.
• Company and Branch: the structure you create in Namirasoft ERP to organize your records; your records belong to a company and a branch.
• Party: a customer, vendor, person, or organization you record, of a type you define.
• Record: the business information you enter, such as your chart of accounts, journal entries, parties, fiscal years, currencies, and fleet records.
• Report: a summary the Service calculates from your Records, such as a general ledger or balance sheet.
• Personal Information: information that identifies, relates to, or can reasonably be linked to an identifiable individual, including you.
• Processing: any operation performed on information, such as storing, calculating, or organizing it.

2. Namirasoft Account

Access to Namirasoft ERP requires a Namirasoft Account. You register and sign in through Namirasoft Account, which authenticates your identity. Your identity, login, device and network details, and any other personal information associated with your Namirasoft Account are collected and handled by Namirasoft Account under the Namirasoft Account Privacy Policy, not by this Service. For this Service, this Privacy Policy controls; for identity and authentication, the Namirasoft Account Privacy Policy controls.

3. Information We Collect

To provide the Service, Namirasoft ERP processes:

• Account identifiers received from Namirasoft Account, used to associate your Records with you and show you your own Records.
• Your business structure, including the companies and branches you create and their settings.
• Accounting records you enter, including your chart of accounts, journal entries and their lines, fiscal years, currencies, and exchange rates.
• Parties you record, including their names, types, and any details you add.
• Fleet records you keep, such as vehicles, including their names, license plates, vehicle identification numbers, model year, and color, and related records such as odometer readings, maintenance plans, and services.
• Organizing details you add, such as categories, tags, and custom field values, and the Reports the Service calculates from your Records.

Information about others in your Records. The Records you keep can contain Personal Information about other people that you choose to enter, such as the names and details of the parties you record, including customers, vendors, and contacts, and information associated with your fleet, such as license plates and, where you record them, the people connected to a vehicle. You decide what to enter and are responsible for having a lawful basis to record and use that information and for complying with the laws that apply to it. Where a person whose Personal Information appears in your Records asks to exercise a right over it, that request is directed to you as the party that recorded it; if we receive such a request, we will handle it in accordance with applicable law and, where appropriate, coordinate with you.

4. Information We Do Not Collect

Because of how the Service is built, Namirasoft ERP does not:

• collect your Namirasoft Account password or sign-in credentials, which are handled by Namirasoft Account;
• connect to your bank, tax authority, or other external systems, or file, submit, or transmit your Records to any authority on your behalf; you keep your Records in the Service and decide what to do with them;
• use your Records for advertising, or sell them.

5. Consent and Legal Grounds

Namirasoft generally collects, uses, and discloses your Personal Information with your knowledge and consent, which may be express or implied depending on the sensitivity of the information and the circumstances. In some cases, applicable law allows or requires us to handle Personal Information without consent, for example to provide a service you have requested, for certain security, fraud-prevention, legal, or business purposes, or where otherwise permitted or required by law. Where our activities are also subject to laws that use a legal-basis framework, such as for users outside Canada, we rely on the appropriate basis for the activity, including performance of a contract, our legitimate interests, consent, and compliance with legal obligations.

6. Consent and Withdrawal

Where we rely on your consent to process Personal Information, you may withdraw it at any time. Withdrawing consent does not affect processing already carried out, and it may limit your ability to use parts of the Service that depend on that information. You can manage your identity and related consents through Namirasoft Account.

7. How We Use Information

We use the information above solely to: store and organize the Records you enter; calculate reports and balances from them; help you keep and review your accounting and fleet records; maintain the security, integrity, and accuracy of your Records and the Service; and diagnose problems and improve its reliability. We do not use your Records for advertising.

8. Automated Decision-Making

Namirasoft ERP calculates balances, ledgers, and reports from the Records you enter. These are arithmetic calculations of records that already exist; they do not make decisions that produce legal or similarly significant effects about you, and the Service does not profile you or take automated actions on your behalf.

9. Sharing and Disclosure

Namirasoft does not sell Personal Information. We share information only as follows:

• Within Namirasoft Services where needed to operate the Service and apply your settings and custom fields;
• Service providers that host or secure our infrastructure, bound by confidentiality and permitted to use the information only to provide their services to us;
• Legal and safety where required by law or to protect rights, safety, and the integrity of the Service;
• Business transfers such as a merger, acquisition, or sale of assets, subject to this Policy;
• At your direction or with your consent when you ask us to share information or otherwise agree;
• Aggregated or de-identified information that cannot reasonably identify you.

A current list of the material service providers we use may be made available on request.

10. International Transfers

Namirasoft is based in Canada, and your information may be processed in Canada and in other countries where we or our service providers operate. We handle information in accordance with applicable Canadian privacy laws, including PIPEDA and applicable provincial privacy legislation, and we take steps intended to ensure your information remains protected when it is processed in another country. Where required by applicable law, we use appropriate safeguards for such transfers. Because privacy laws differ between countries, information processed in another country may be subject to that country’s laws.

11. Data Security

We use security practices aligned with recognized industry standards to protect information within the Service. These measures may include access controls, authentication protections, encryption in transit, monitoring, logging, and operational safeguards appropriate to the nature of the information processed, and we continually review and strengthen them. You also help keep your information safe by keeping your Namirasoft Account credentials and tokens confidential and protecting activity performed under your account.

12. Data Security Incidents and Breach Notification

We maintain procedures to identify, assess, and respond to security incidents involving Personal Information. Where a security incident affecting Personal Information creates a real risk of significant harm, or where notification is otherwise required by applicable law, we will notify affected individuals and the relevant regulators, and keep records of the incident, in accordance with applicable law.

13. Data Retention

We retain your information only for as long as it is necessary for the purposes described in this Policy, including to provide and support the Service and to meet our legal, security, and operational requirements. Namirasoft ERP keeps the Records you enter for as long as your Namirasoft Account exists, or until you delete them, so that your accounting and fleet history stays available to you. You can create, change, and delete your Records through the Service, subject to the controls that keep your accounting consistent, such as finalized entries and locked periods. Because your Records may be subject to accounting, tax, and other legal retention requirements that apply to you, you are responsible for keeping your own copies of any Records you are required to retain, independently of the Service. The retention and deletion of your account data overall are governed by Namirasoft Account under the Namirasoft Account Privacy Policy. When you delete a Record, or when your Records are removed because your Namirasoft Account is deleted, the information is removed from active use and then permanently erased by our automated systems; because of system dependencies and backups, complete erasure can take from moments to several months, and copies may remain in secure backups until they are replaced in the ordinary course.

14. Data Integrity and Responsibility

You enter your Records and decide what they contain, and you are responsible for their accuracy and completeness, for having the right to record the information they contain, and for keeping the copies you are required to keep. Namirasoft ERP stores your Records and calculates reports from them as you enter them; the reports reflect what you have recorded. Namirasoft is not responsible for the accuracy of the underlying Records or for decisions you make based on them.

15. Your Privacy Rights

Under applicable law you may have rights over your Personal Information, such as to access it, correct it, request its deletion, object to or restrict certain processing, withdraw consent, or receive a copy in a portable form. You can view, edit, and, subject to accounting controls, delete your Records in the Service at any time. For other requests, contact us and we will handle them in accordance with applicable law, which may include retaining a record where we have a legitimate or legal basis to do so. Where a request concerns Personal Information about another individual contained in your Records, that person is directed to you as the party that recorded it, and we will coordinate the request where appropriate. For identity and account rights, use Namirasoft Account.

To make a request, you can contact us through support.namirasoft.com or by email at accounts@namirasoft.com, and to protect your information we may need to verify your identity before we respond, within the timeframes and subject to the exceptions set out in applicable law.

16. Children’s Privacy

The Service is not directed to individuals under 18. Eligibility and accounts are managed by Namirasoft Account; if Namirasoft Account determines that an account belongs to a person under 18, the account and its information are handled under the Namirasoft Account Privacy Policy.

17. Communications

Namirasoft ERP does not send commercial communications; it stores and organizes the Records you enter. Any account-related messages you receive are sent by applicable Namirasoft Services, such as Namirasoft Account or Namirasoft Notification Sender, under their own terms and your Namirasoft Account notification settings.

18. Cookies and Tracking

The Service uses cookies that are strictly necessary to sign you in and operate it, such as your authentication session managed through Namirasoft Account, together with analytics cookies from Google Analytics that help us understand how it is used. The Namirasoft public websites may additionally use advertising cookies from Google. Google Analytics and Google advertising are operated by Google under its own privacy terms. You can manage cookies through your browser settings and any cookie controls we make available.

19. Accountability and Privacy Contact

Namirasoft is accountable for the Personal Information under its control, including information transferred to service providers for processing on our behalf. We have designated a Privacy Officer who is responsible for our compliance with this Policy and applicable privacy law and who oversees our handling of Personal Information.

Privacy Officer, Namira Software Corporation, British Columbia, Canada. You can reach our Privacy Officer by email at accounts@namirasoft.com or through the Contact Us section.

20. How to Make a Complaint

If you have a concern about how we handle your Personal Information, you may submit a complaint to our Privacy Officer using the contact details above. We will review and respond to your complaint in accordance with our privacy procedures and applicable law. If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada or the privacy regulator in your province, as applicable.

21. Changes to This Privacy Policy

Namirasoft may update this Privacy Policy at any time to reflect changes in the Service, legal requirements, or security practices. When material changes occur, Namirasoft may notify users through email and/or announcements through the Service or its website, where appropriate or as required by applicable law. Your continued use of Namirasoft ERP after updates are posted constitutes acceptance of the revised Policy. If you do not agree with the updated Policy, you must stop using the Service.

Contact Us

For questions, comments, requests, or concerns regarding this Privacy Policy or information practices relating to Namirasoft ERP, please contact Namirasoft using one of the methods below. Where possible, we recommend submitting requests through Namirasoft Support for faster processing and response tracking.

Support: support.namirasoft.com

Email: accounts@namirasoft.com

Namirasoft reviews and responds to requests in accordance with applicable laws, internal procedures, and technical, security, legal, and business requirements associated with operation of the Service.